How Much Does Shareholder Meeting Secretarial Services Cost in Hong Kong? (2026)
Frequently Asked Questions
Generally yes, either in-person or remotely to ensure proper procedures and compliance. Secretary duties include verifying shareholder identities, reading agendas, recording votes, witnessing signatures, and preparing meeting minutes. Only very simple meetings (like small family businesses) may waive attendance with prior agreement, but the secretary must still review minutes for accuracy and completeness afterwards.
Under the Companies Ordinance, meeting minutes only require the chairman's signature - lawyer witnessing isn't mandatory. However, for major resolutions (significant transactions, share capital changes, director appointments), lawyer witnessing is recommended to strengthen legal validity and reduce dispute risks. Legal fees are typically separate, around HK$1,500-3,000.